2013 Summer Project Week/RoomSharing

Booking plan

Following our discuss on Google hangout, the " Holiday Inn Express BOSTON - CAMBRIDGE" seems to be a good option. After everybody confirm, the plan will be to book the room on May 29th.

• Hotel name: Holiday Inn Express BOSTON - CAMBRIDGE
• Map: http://goo.gl/maps/hWW9L
• Link: here
• Rate: $259 / night for a room with two queens bed

Who will book ?

• We will be booking two rooms:
  • Jc: One room from the 16 to the 20 -> Somebody will have to book an extra night in that room to stay until the 21
  •  ??: One room from the 16 to the 21

Who will pay what ?

If XX, YY and ZZ stay in room together for D days and ZZ stays in the room alone for E more days. The cost XX, YY and ZZ will be:

• XX: DailyCost/3 * D
• YY: DailyCost/3 * D
• ZZ: DailyCost/3 * D + DailyCost * E

Todo

• Jc: Call hotel to check for rolling bed cost + check with hotel if bill can be split between people easily.

Participants

This page aims to keep track of people who would like to split the lodging cost by renting an apartment using platform like https://www.airbnb.com

• On May 27th, interested people are expected to have updated this table.
• On May 28th, I will schedule a Google Hangout with interested people to discuss our option and start booking place.

Participant name(s)	Date
Jean-Christophe Fillion-Robin (Kitware Inc.)	Sunday 16/06 to Wed 20/06
Francois Budin (UNC - NIRAL)	Monday 17/06 to Friday 21/06
Vinicius Boen (UNC/Michigan)	Monday 17/06 to Friday 21/06
Bo Wang (Utah)	Sunday 16/06 to Friday 21/06

People with rooms that are interested in sharing.

Participant name(s)	Location	Date
Micah Chambers (UCLA)	The Kendall (350 Main Street Cambridge, MA 02142)	Sunday 16/06 to Friday 21/06

Google hangout

• Google hangout is planned for May 28th at 12pm EST time - Please confirm your attendance by editing the doodle: http://www.doodle.com/vet88pfk8b35fhtt

Available options

• Micah apartement - How many people ? [Jc: I could sleep on the floor with my mat]
• Holiday Inn Express BOSTON - CAMBRIDGE: ~$230 / 2 people / night => 460$/pers for 4 nights
• Apt on Irving St: https://www.airbnb.com/rooms/478653: $1516 / 4 nights / 4 (or 3)people => 379$ (or $506) per pers for 4 nights
• Apt on Cambridge St: https://www.airbnb.com/rooms/217942 : $1061 / 4 nights / 4 (or 3) people) => $266 (or $354) per pers for 4 nights
• Holiday Inn Boston-Brookline: $224 standard room /2 people / night => 560$/pers for 5 nights
• As suggested by Anthony: Hotels at the airport are much cheaper, so it might make sense for you to get together and rent a car and commute. e.g. Four Points by Sheraton Boston Logan Airport is ~140$ per night for a room with 2 double beds. Sheraton typically allows adding another roller bed for a small sum or for free.
• Four Points By Sheraton Boston Logan International Airport - 122$ / 2 (or 3) people / night => 250$/pers for 4 nights

Rental bike / cars

• Hertz - ~ $145 / day
• Bike - $30/day or $150/week - See http://cambridgebicycle.com/rentals/
• The Hubway - 3-day access pass: $12 http://www.thehubway.com/pricing

Possible combo for team of 2 people

• Holiday Inn Express + bike: 460 + 120: ~ $580 / pers => With an extra bed, could be a good option
• Four Points By Sheraton Boston Logan + rental car: 250 + 300 + 50 (gas): ~ 600 / pers

Links

• Hotel finder

Questions

• Would it be sufficient to simply get the airbnb receipt ?
• Is it okay to use airbnb so that it can be charged to a grant ? [Jc: Checking with our Finance department]
• Guys, keep in mind that a Airbnb host in NYC was in serious legal trouble recently. Airbnb "urges hosts to learn about and obey all of the local laws in their cities", however many (*many*) rentals on Airbnb are just sublets, which are often prohibited by landlords. While only the hosts was sued, you never know what could happen to the renter in the process (i.e. you).
• Conclusion: Airbnb is not an option