2013 Summer Project Week/RoomSharing

Booking plan

Following our discuss on Google hangout, the " Holiday Inn Express BOSTON - CAMBRIDGE" seems to be a good option. After everybody confirm, the plan will be to book the room on May 29th.

• Hotel name: Holiday Inn Express BOSTON - CAMBRIDGE
• Map: http://goo.gl/maps/hWW9L
• Link: here
• Rate: $259 / night for a room with two queens bed

Status

Room booked by	Date	Bed #1	Bed #2	Rolling bed
Jean-Christophe Fillion-Robin (Kitware Inc.)	16/06 to 20/06	Jean-Christophe Fillion-Robin (Kitware Inc.)	Francois Budin (UNC - NIRAL)	Hans Meine (Fraunhofer MEVIS, Germany)
Bo Wang (SCI Utah)[ToBeConfirmed]	16/06 to 21/06	Bo Wang (SCI Utah)	Vinicius (UNC/Michigan)	NA
Manasi (SCI Utah) [ToBeConfirmed]	16/06 to 21/06	Manasi (SCI Utah)	Anuja (SCI Utah)	NA

• We can also switch every other day so that people won't have to always sleep in the rolling bed

Who will pay what ?

If XX, YY and ZZ stay in room together for D days and ZZ stays in the room alone for E more days. The cost XX, YY and ZZ will be:

• XX: DailyCost/3 * D
• YY: DailyCost/3 * D
• ZZ: DailyCost/3 * D + DailyCost * E

Todo

• Jc: Call hotel to check for rolling bed cost + check with hotel if bill can be split between people easily.

Rental bike / cars

• Hertz - ~ $145 / day
• Bike - $30/day or $150/week - See http://cambridgebicycle.com/rentals/
• The Hubway - 3-day access pass: $12 http://www.thehubway.com/pricing

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Possible combo for team of 2 people

• Holiday Inn Express + bike: 460 + 120: ~ $580 / pers => With an extra bed, could be a good option
• Four Points By Sheraton Boston Logan + rental car: 250 + 300 + 50 (gas): ~ 600 / pers

Links

• Hotel finder

Questions

• Would it be sufficient to simply get the airbnb receipt ?
• Is it okay to use airbnb so that it can be charged to a grant ? [Jc: Checking with our Finance department]
• Guys, keep in mind that a Airbnb host in NYC was in serious legal trouble recently. Airbnb "urges hosts to learn about and obey all of the local laws in their cities", however many (*many*) rentals on Airbnb are just sublets, which are often prohibited by landlords. While only the hosts was sued, you never know what could happen to the renter in the process (i.e. you).
• Conclusion: Airbnb is not an option

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