CTSC:TTIC.012009

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'Action Items (details below)

1. All Consortium members are invited to distribute the final version of the XNAT engineer job description to potential candidates.
2. All Consortium members are invited to make edits to the slides for the CTSC Imaging presentation to the Divisions Heads meetings (circulated via email and discussed at the next t-con).
3. Some Consortium members are asked to contact the IT Departments at their institution to schedule a meeting

Harvard Translational Imaging Consortium Meeting Minutes January 20, 2009

In Attendance (via phone):

• Carolyn Zyloney
• Gordon Harris
• Valerie Humblet
• Robert Lenkinski
• Jeff Yap
• Bill Hanlon
• Bruce Rosen
• Stephan Voss
• Simon Warfield
• Annick D. Van den Abbeele

1. PowerPoint Presentation for the Divisions Heads meetings

• The group reviewed the latest version of the PowerPoint slides that were circulated to the group via email.
  • The corrected slides will be distributed for discussion at next week's t-con.
  • Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.

• The following concerns were raised:
  • These slides are not appropriate for meeting with the Radiology departments. The information in the slides would be useful for other departments (e.g. medicine), but a separate set of slides should be created to meet with the Radiology Department and recruit imaging experts who can assist with consultation requests. When presenting to the Radiology departments, the Imaging Consortium needs to describe the potential benefits of volunteering to be a consultant, such as the possibility of networking with researchers and becoming a collaborator on imaging projects.
  • Annick circulated the following proposed corrections/changes via email:

1. maximum of 10 slides
2. do a "live" presentation of the catalyst via the catalyst web site itself, followed by "live" navigation to the consultation page, presentation of the team when we get to that page, discussion of what we have accomplished so far, followed by a "how to" exercise to demonstrate how to get a consultation step
3. emphasize the richness of each of the site and invite the audience to volunteer their expertise and fill in the blanks (we could distribute a form for them to fill in, or even better have one on the web that they could access to describe their resources and interests
4. demonstrate what is in it for them as we discussed this morning
5. present the IT structure. This needs some work in my opinion. Not everyone will know what the XNAT and i2b2 hive are or what advantage they provide to the entire community, and we may need to expand on this. Also, I think that the institutional clinical and research PACS and local IT efforts are under-represented. This may be counterproductive if people think that they are "left out", and if we do not take into account some ongoing institutional-based IT efforts aimed at post-processing analyses and tools that may become very useful to investigators. So, potential local interest and allowance for horizontal connections to the XNAT/i2b2 hive for these programs may need to be discussed
6. educational efforts/opportunities (ask for volunteers here as well)
7. next steps, contact info
8. leave enough time for questions/discussion

• The Consortium will use these presentations to find out what the available imaging resources are at each institution and what kinds of educational programs researchers are interested in attending. Valerie will also distribute the Imaging Consortium's contact information. Time will be left at the end of each presentation to collect the contact information from researchers who are interested in helping the Imaging Consortium with consultations or the informatics proposal.