Difference between revisions of "CTSC:TTIC.011309"

From NAMIC Wiki
Jump to: navigation, search
 
(5 intermediate revisions by the same user not shown)
Line 2: Line 2:
 
<br>
 
<br>
 
'''Action Items (details below)'''
 
'''Action Items (details below)'''
# The final version of the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] is now available for distribution to potential candidates.  
+
# The final version of the [[Media:Catalyst_ImagingIT_Engineer.doc‎‎‎ | XNAT engineer job description]] is now available for distribution to potential candidates.  
 
# All Consortium members are invited to make edits to the  slides for the CTSC Imaging presentation to the Divisions Heads meetings (circulated via email and discussed at the next t-con).  
 
# All Consortium members are invited to make edits to the  slides for the CTSC Imaging presentation to the Divisions Heads meetings (circulated via email and discussed at the next t-con).  
 +
# Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.
  
 
== Harvard Translational Imaging Consortium Meeting Minutes January 13, 2009 ==
 
== Harvard Translational Imaging Consortium Meeting Minutes January 13, 2009 ==
Line 30: Line 31:
 
Hiring an XNAT engineer is a top priority for the Imaging Consortium and the group agreed that a skilled candidate should be hired as soon as possible.
 
Hiring an XNAT engineer is a top priority for the Imaging Consortium and the group agreed that a skilled candidate should be hired as soon as possible.
  
* Randy circulated the final version of the[[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] in an email.  
+
* Randy Gollub circulated the final version of the[[Media:Catalyst_ImagingIT_Engineer.doc‎ | XNAT engineer job description]] in an email.  
 
** Dan Sullivan and Shawn Murphy approved this job description.
 
** Dan Sullivan and Shawn Murphy approved this job description.
  
 
* Consortium members are invited to distribute this job description to potential candidates and their institutions HR department.  
 
* Consortium members are invited to distribute this job description to potential candidates and their institutions HR department.  
 
** Carolyn circulated the job description to the MGH Martinos Center community and requested that MGH HR post the job.
 
** Carolyn circulated the job description to the MGH Martinos Center community and requested that MGH HR post the job.
** Valerie has agreed to contact the HR department at the BIDMC and request that they post this job.
+
** Valerie Humblet has agreed to contact the HR department at the BIDMC and request that they post this job.
 +
* Valerie will also contact CTSC Central to request that they provide a link to the job description on the Harvard Catalyst web page.
 +
 
 +
* Since the XNAT Engineer position requires a strong background in IT, the Group agreed that candidates should be interviewed by people with experience in imaging informatics.
 +
** Bill Hanlon, Ron Kikinis, Gordon Harris, Simon Warfield, and Jeff Yap have all agreed to interview candidates for this position.
 +
** The Consortium will invite Shawn Murphy from Partners IT, and Gabrieli Fariello from the Buckner laboratory at Harvard to assist with the interview process.  
  
 
* Randy has requested that the XNAT Engineer be hired through and placed at Children's Hospital, with Simon Warfield acting as a manager.
 
* Randy has requested that the XNAT Engineer be hired through and placed at Children's Hospital, with Simon Warfield acting as a manager.
 
** The Consortium believes that placing the XNAT Engineer at Children's Hospital will facilitate the CTSC Imaging Group's efforts to resolve the issues regarding imaging data transfer between Children's Hospital and the other Harvard CTSC institutions.
 
** The Consortium believes that placing the XNAT Engineer at Children's Hospital will facilitate the CTSC Imaging Group's efforts to resolve the issues regarding imaging data transfer between Children's Hospital and the other Harvard CTSC institutions.
 
 
* Randy and Carolyn will circulate the position for posting by the end of this week.
 
** Consortium members are invited to suggest possible candidates for the position and circulate the job description to any potential candidates and their respective HR departments
 
** Randy met with Carol Martin, the CTSC Central Diversity Chair, who has agreed to help recruit diverse and qualified candidates for the position.
 
 
* Since the position requires technical knowledge and skills related to the XNAT interface, the Imaging Consortium agreed to invite several experts in bioimaging informatics to help conduct interviews for the position or to suggest possible candidates. Randy will speak with Shawn Murphy, Dan Marcus, Ron Kikinis, and Gabrieli to see if they are interested in working with the Imaging Consortium to find a qualified XNAT Engineer.
 
 
* Randy Buckner is head of the Harvard Neuroimaging Informatics effort. Gabrieli has been working with Dr. Buckner for several years to make disseminate XNAT and make a user-friendly virtual XNAT interface. Gabrieli possesses a great deal of knowledge about XNAT.
 
** The Consortium agreed to invite Gabrieli to help find a skilled XNAT Engineer and is considering inviting him to work as a consultant on the CTSC Informatics efforts.
 
 
* The Harvard CTSC is looking into potential funding sources to support the XNAT proposal.
 
** Shawn Murphy will submit a grant proposal to NIBIB to provide support for the XNAT proposal. NIBIB currently does work on i2b2. The grant proposal will likely include a plan to develop XNAT at Harvard and then disseminate it to one to two other sites, such as Washington University in St. Louis.
 
** The CTSC can also apply for funding from the BIRN project.
 
** Since the XNAT proposal includes a plan for integrating the Slicer viewing tool, NAMIC may be able to provide support for the proposal.
 
  
 
<br>
 
<br>
  
'''2. Update on the Imaging Liaison position'''<br>
+
'''2. PCIR Review of Imaging Protocols'''<br>
 
 
* Dr. Valerie Humblet will be starting her duties as the Imaging Liaison soon.
 
** The HR department at the BIDMC is in the process of setting Valerie up as an employee. Her start date is imminent.
 
** Bob has arranged an office and will help her acquire a computer.
 
 
 
* Valerie will be visiting each institution over the next few weeks to get to know the members of the consortium better. The tentative schedule for these visits is:
 
** Tuesday January 13th - Valerie will meet with Randy and Carolyn at MGH Charlestown Navy Yard for the 8:30 t-con.
 
** Tuesday January 20th - Valerie will go to the TIMC (25 New Chardon St) to meet with Bill Hanlon and Gordon Harris for the 8:30 t-con.
 
** A face to face meeting for the group at Children's Hospital is tentatively scheduled for Tuesday January 27th.
 
** Tuesday February 3rd- Valerie will visit Jeff Yap at Dana Farber Cancer Institute
 
** Tuesday Februaru 10th- Valerie will visit Clare at BWH
 
 
 
* The Group previously discussed changing the title of the Imaging Liaison position. Valerie has been invited to come up with a different name for her position.
 
  
<br>
+
* Randy spoke with Anne Klibanski and David Nathan regarding the Imaging Consortium's offer to immediately begin the role as the imaging review arm of the PCIR.
 +
** The Imaging Consortium will officially begin their duties when the web application for the review of PCIR protocols becomes available
 +
** However, the group can unofficially begin their duties as the review committee now. Randy has permission to share protocols from MGH with the group for review. These confidential protocols will be posted on the xythos site.
  
'''3. Progress Report Update'''<br>
+
* As part of these reviews, the Imaging Consortium will
 +
# review the imaging resources available at the site where the research will be done and determine if the resources are adequate to meet the investigator's needs
 +
# answer the investigator's questions and provide advice to improve the proposal
  
* Randy will send the Progress Report to Gordon Williams by the end of this week.
+
* The Imaging Consortium's responsibilities for the review of PCIR protocols differs from the assistance provided through the consultation service. However, both share a common goal of improving the quality of the imaging research.
 +
** The group suggested that investigators who submit a protocol with an imaging component for review by the PCIR should have the option to submit it to the Imaging consultation service first.
  
 
<br>
 
<br>
  
'''4. XNAT Engineer Job Description'''<br>
+
'''3. Cost of imaging acquisition'''<br>
  
* The Consortium agreed that the XNAT Engineer position should be posted soon.
+
* One of the most commonly encountered questions from researchers involves the cost of imaging resources.
** Consortium members were invited to make any edits to the [[Media:CTSC_XNAT_Engineer_Job_DescriptionAVDAedits_ct_edits.doc‎‎ | XNAT engineer job description]] by Friday January 9th.
+
* The Imaging Group supports the goal of creating a standard cost for imaging resources across all the institutions affiliated with Harvard.  
 +
* Valerie will collect information on the cost of imaging acquisition scan time from all the sites
  
* Randy and Carolyn will circulate the position for posting by the end of this week.
 
** Consortium members are invited to suggest possible candidates for the position and circulate the job description to any potential candidates and their respective HR departments
 
** Randy met with Carol Martin, the CTSC Central Diversity Chair, who has agreed to help recruit diverse and qualified candidates for the position.
 
 
* Since the position requires technical knowledge and skills related to the XNAT interface, the Imaging Consortium agreed to invite several experts in bioimaging informatics to help conduct interviews for the position or to suggest possible candidates. Randy will speak with Shawn Murphy, Dan Marcus, Ron Kikinis, and Gabrieli to see if they are interested in working with the Imaging Consortium to find a qualified XNAT Engineer.
 
 
* Randy Buckner is head of the Harvard Neuroimaging Informatics effort. Gabrieli has been working with Dr. Buckner for several years to make disseminate XNAT and make a user-friendly virtual XNAT interface. Gabrieli possesses a great deal of knowledge about XNAT.
 
** The Consortium agreed to invite Gabrieli to help find a skilled XNAT Engineer and is considering inviting him to work as a consultant on the CTSC Informatics efforts.
 
 
* The Harvard CTSC is looking into potential funding sources to support the XNAT proposal.
 
** Shawn Murphy will submit a grant proposal to NIBIB to provide support for the XNAT proposal. NIBIB currently does work on i2b2. The grant proposal will likely include a plan to develop XNAT at Harvard and then disseminate it to one to two other sites, such as Washington University in St. Louis.
 
** The CTSC can also apply for funding from the BIRN project.
 
** Since the XNAT proposal includes a plan for integrating the Slicer viewing tool, NAMIC may be able to provide support for the proposal.
 
  
 
<br>
 
<br>
  
'''5. Consultation Service'''<br>
+
'''4. PowerPoint Presentation for the Divisions Heads meetings'''<br>
  
* Randy met with the designers of the web based consultation request service.
+
* The group reviewed the PowerPoint slides that were circulated to the group via email.
** Web based consultation requests will go live on January 15th. It be modeled after the word/pdf consultation request form that is already posted on the Catalyst Imaging site and after the bio-statistics web based request service, which is already live.
+
** Several consortium members have submitted proposed edits to the slides.
** The consultation requests will be linked to an excel spreadsheet that was developed by the biostatistics group. The spreadsheet will record data such as the date of the consultation requests and will help track each request. 
+
** The corrected slides will be distributed for discussion at next week's t-con.
 
+
** Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.
* Randy met with the CTSC Central Evaluation team.
 
** The Evaluation Team will work with the Imaging Group to evaluate the effectiveness of the Imaging Consultation Service.
 
** Consortium members are invited to suggest ideas for evaluating consultations. Randy and Valerie will meet with the Evaluation Team in the next few weeks to work on the evaluation plan.
 
** The Genetics and Biostatistics groups will also work with the Evaluation Team.
 
 
 
* Updates on the effectiveness of the CTSC Imaging Consultation Service, with supporting data, will be reported in the Harvard CTSC Progress Reports. The first Progress Report is due soon.
 
 
 
* The Imaging Consortium plans on meeting with the individual departments at each hospital to advertise the consultation service.
 
** The Consortium agreed that one of the first priorities is to make presentations to the Radiology Departments and other departments with Imaging expertise. During these meetings, the Imaging Liaison  will describe the goals of the consultation service and look for volunteers who would like to be put on a list of potential consultants or collaborators to help respond to consultation requests.
 
** The Consortium will also arrange meetings with the other departments at each institution (e.g medicine, surgery, pediatrics) to inform them of the services available through the Imaging consultation service. Many consultation requests will likely come from investigators within these departments.
 
** The Consortium will edit the PowerPoint presentation at next Tuesday's t-con so that it is ready for these meetings. Presentations will include a 10 minute slide show and time for questions at the end.  
 
** The presentations will be given at the regular monthly Department administrative meetings. Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.
 
* Valerie will give the presentations. Randy or Bruce and a consortium member from that site will be present at each presentation.
 
 
 
<br>
 
  
''' 6. Institutional representatives in CTSC Central'''<br>
+
* The following concerns were raised:
 +
** These slides are not appropriate for meeting with the Radiology departments. The information in the slides would be useful for other departments (e.g. medicine), but a separate set of slides should be created to meet with the Radiology Department and recruit imaging experts who can assist with consultation requests. When presenting to the Radiology departments, the Imaging Consortium needs to describe the potential benefits of volunteering to be a consultant, such as the possibility of networking with researchers and becoming a collaborator on imaging projects.
 +
** The group agreed that the slides on the Pilot Grants are not relevant and should be removed
 +
** Annick circulated the following proposed corrections/changes via email:
 +
#  maximum of 10 slides
 +
#  do a "live" presentation of the catalyst via the catalyst web site itself, followed by "live" navigation to the consultation page, presentation of the team when we get to that page, discussion of what we have accomplished so far, followed by a "how to" exercise to demonstrate how to get a consultation step
 +
#  emphasize the richness of each of the site and invite the audience to volunteer their expertise and fill in the blanks (we could distribute a form for them to fill in, or even better have one on the web that they could access to describe their resources and interests
 +
#  demonstrate what is in it for them as we discussed this morning
 +
#  present the IT structure.  This needs some work in my opinion.  Not everyone will know what the XNAT and i2b2 hive are or what advantage they provide to the entire community, and we may need to expand on this.  Also, I think that the institutional clinical and research PACS and local IT efforts are under-represented. This may be counterproductive if people think that they are "left out", and if we do not take into account some ongoing institutional-based IT efforts aimed at post-processing analyses and tools that may become very useful to investigators.  So, potential local interest and allowance for horizontal connections to the XNAT/i2b2 hive for these programs may need to be discussed
 +
#  educational efforts/opportunities (ask for volunteers here as well)
 +
#  next steps, contact info
 +
#  leave enough time for questions/discussion
  
* The [https://internal.catalyst.harvard.edu/login.html Harvard Catalyst intranet]includes lists of the members of the various CTSC committees.
+
* The Consortium will use these presentations to find out what the available imaging resources are at each institution and what kinds of educational programs researchers are interested in attending. Valerie will also distribute the Imaging Consortium's contact information. Time will be left at the end of each presentation to collect the contact information from researchers who are interested in helping the Imaging Consortium with consultations or the informatics proposal.
** The logon name and password will be circulated via email.
 

Latest revision as of 18:59, 16 January 2009

Home < CTSC:TTIC.011309

Back to Collaboration:Harvard_CTSC
Action Items (details below)

  1. The final version of the XNAT engineer job description is now available for distribution to potential candidates.
  2. All Consortium members are invited to make edits to the slides for the CTSC Imaging presentation to the Divisions Heads meetings (circulated via email and discussed at the next t-con).
  3. Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.

Harvard Translational Imaging Consortium Meeting Minutes January 13, 2009

In Attendance (via phone):

  • Randy Gollub
  • Carolyn Zyloney
  • Gordon Harris
  • Sarah McMordie
  • Ron Kikinis
  • Valerie Humblet
  • Robert Lenkinski
  • Laura Alice
  • Jeff Yap
  • Bill Hanlon
  • Bruce Rosen
  • Stephan Voss
  • Simon Warfield
  • Annick D. Van den Abbeele



1. XNAT Engineer Job Description

Hiring an XNAT engineer is a top priority for the Imaging Consortium and the group agreed that a skilled candidate should be hired as soon as possible.

  • Randy Gollub circulated the final version of the XNAT engineer job description in an email.
    • Dan Sullivan and Shawn Murphy approved this job description.
  • Consortium members are invited to distribute this job description to potential candidates and their institutions HR department.
    • Carolyn circulated the job description to the MGH Martinos Center community and requested that MGH HR post the job.
    • Valerie Humblet has agreed to contact the HR department at the BIDMC and request that they post this job.
  • Valerie will also contact CTSC Central to request that they provide a link to the job description on the Harvard Catalyst web page.
  • Since the XNAT Engineer position requires a strong background in IT, the Group agreed that candidates should be interviewed by people with experience in imaging informatics.
    • Bill Hanlon, Ron Kikinis, Gordon Harris, Simon Warfield, and Jeff Yap have all agreed to interview candidates for this position.
    • The Consortium will invite Shawn Murphy from Partners IT, and Gabrieli Fariello from the Buckner laboratory at Harvard to assist with the interview process.
  • Randy has requested that the XNAT Engineer be hired through and placed at Children's Hospital, with Simon Warfield acting as a manager.
    • The Consortium believes that placing the XNAT Engineer at Children's Hospital will facilitate the CTSC Imaging Group's efforts to resolve the issues regarding imaging data transfer between Children's Hospital and the other Harvard CTSC institutions.


2. PCIR Review of Imaging Protocols

  • Randy spoke with Anne Klibanski and David Nathan regarding the Imaging Consortium's offer to immediately begin the role as the imaging review arm of the PCIR.
    • The Imaging Consortium will officially begin their duties when the web application for the review of PCIR protocols becomes available
    • However, the group can unofficially begin their duties as the review committee now. Randy has permission to share protocols from MGH with the group for review. These confidential protocols will be posted on the xythos site.
  • As part of these reviews, the Imaging Consortium will
  1. review the imaging resources available at the site where the research will be done and determine if the resources are adequate to meet the investigator's needs
  2. answer the investigator's questions and provide advice to improve the proposal
  • The Imaging Consortium's responsibilities for the review of PCIR protocols differs from the assistance provided through the consultation service. However, both share a common goal of improving the quality of the imaging research.
    • The group suggested that investigators who submit a protocol with an imaging component for review by the PCIR should have the option to submit it to the Imaging consultation service first.


3. Cost of imaging acquisition

  • One of the most commonly encountered questions from researchers involves the cost of imaging resources.
  • The Imaging Group supports the goal of creating a standard cost for imaging resources across all the institutions affiliated with Harvard.
  • Valerie will collect information on the cost of imaging acquisition scan time from all the sites



4. PowerPoint Presentation for the Divisions Heads meetings

  • The group reviewed the PowerPoint slides that were circulated to the group via email.
    • Several consortium members have submitted proposed edits to the slides.
    • The corrected slides will be distributed for discussion at next week's t-con.
    • Consortium members are asked to contact the Radiology Departments at their institution so that these presentations can be given starting at the end of January.
  • The following concerns were raised:
    • These slides are not appropriate for meeting with the Radiology departments. The information in the slides would be useful for other departments (e.g. medicine), but a separate set of slides should be created to meet with the Radiology Department and recruit imaging experts who can assist with consultation requests. When presenting to the Radiology departments, the Imaging Consortium needs to describe the potential benefits of volunteering to be a consultant, such as the possibility of networking with researchers and becoming a collaborator on imaging projects.
    • The group agreed that the slides on the Pilot Grants are not relevant and should be removed
    • Annick circulated the following proposed corrections/changes via email:
  1. maximum of 10 slides
  2. do a "live" presentation of the catalyst via the catalyst web site itself, followed by "live" navigation to the consultation page, presentation of the team when we get to that page, discussion of what we have accomplished so far, followed by a "how to" exercise to demonstrate how to get a consultation step
  3. emphasize the richness of each of the site and invite the audience to volunteer their expertise and fill in the blanks (we could distribute a form for them to fill in, or even better have one on the web that they could access to describe their resources and interests
  4. demonstrate what is in it for them as we discussed this morning
  5. present the IT structure. This needs some work in my opinion. Not everyone will know what the XNAT and i2b2 hive are or what advantage they provide to the entire community, and we may need to expand on this. Also, I think that the institutional clinical and research PACS and local IT efforts are under-represented. This may be counterproductive if people think that they are "left out", and if we do not take into account some ongoing institutional-based IT efforts aimed at post-processing analyses and tools that may become very useful to investigators. So, potential local interest and allowance for horizontal connections to the XNAT/i2b2 hive for these programs may need to be discussed
  6. educational efforts/opportunities (ask for volunteers here as well)
  7. next steps, contact info
  8. leave enough time for questions/discussion
  • The Consortium will use these presentations to find out what the available imaging resources are at each institution and what kinds of educational programs researchers are interested in attending. Valerie will also distribute the Imaging Consortium's contact information. Time will be left at the end of each presentation to collect the contact information from researchers who are interested in helping the Imaging Consortium with consultations or the informatics proposal.