Difference between revisions of "CTSC:TTIC.090908"

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'''Action Items (details below)'''
 
'''Action Items (details below)'''
Update from the CTSC retreat: Consultation Service Website
+
Post a draft of the consultation service web-page on the CTSC wiki (Randy Gollub)
#   
+
Create a draft of job descriptions (Randy)
#   
+
Formulate a list of the IT services needed at your site (everybody)
  
 
== Harvard Translational Imaging Consortium Meeting Minutes September 9, 2008 ==
 
== Harvard Translational Imaging Consortium Meeting Minutes September 9, 2008 ==
Line 10: Line 10:
 
In Attendance (in person):
 
In Attendance (in person):
 
* Gordon Williams
 
* Gordon Williams
 +
* Bill Hanlon
 
* Laura Alice
 
* Laura Alice
* Steven Voss
+
* Stephan Voss
 
* Randy Gollub
 
* Randy Gollub
 
* Clare Tempany
 
* Clare Tempany
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* Zeke Bernstein-Hanley
 
* Zeke Bernstein-Hanley
 
* Bruce Rosen
 
* Bruce Rosen
 +
* Carolyn Zyloney
 +
* Gordon Harris
 +
* Sarah McMordie
 +
 +
Sarah McMordie is a Research Study Coordinator at Children's Hospital
  
 
<br>
 
<br>
  
'''1. Consultation Service web page'''<br>
+
'''1. Consultation Service'''<br>
[[http://catalyst.harvard.edu/services/geneticsconsultation.html|Genetics]] and [[http://catalyst.harvard.edu/services/biostatisticsconsultation.html|Biostatistics]] have already created a web-page on the Harvard Catalyst website outlining their consultation services. The web pages include:
+
The Imaging Consortium unanimously agreed to use the [http://catalyst.harvard.edu/services/geneticsconsultation.html Genetics] and [http://catalyst.harvard.edu/services/biostatisticsconsultation.html Biostatistics] consultation service web-pages on the Harvard Catalyst website as a model. The consulting web page will include:
 
*key contacts within the consultation service
 
*key contacts within the consultation service
 
*the consultation services that are and are not provided
 
*the consultation services that are and are not provided
 
*an explanation of who is eligible to utilize these services
 
*an explanation of who is eligible to utilize these services
*a form for requesting consulting services that should be downloaded and sent to the triage consultant
+
*a form for requesting consulting services
There was universal agreement that the Imaging Consortium would  Randy has created a [[CTSC:ConsultationService|consultation page]] on the wiki outlining the available imaging services at each institution. Imaging Consortium members are encouraged to edit this web page so it includes a more accurate and comprehensive list of available services. The page can also be edited to include links to the web pages for each hospital's imaging resources. We should decide what consulting services we will and will not provide, so that a list of services can be posted on the web page.
+
The Imaging group's consultation web-page will be posted on the Harvard Catalyst website on October 15th. There was universal agreement among the Imaging Consortium that requests for consultation services should be submitted online via a web-based form and should be linked to an RSS feed to notify Imaging Consortium members of new consultation requests. The web-based system will allow for tracking of requests and the time required to respond to those requests as well as allow for the collection of outcome metrics. This idea of a web-based submission of requests will be proposed to Genetics and Biostatistics and discussed with the the CTSC IT team, including Douglas MacFadden.The Consortium's individual members will serve as consultants and will use the weekly teleconference to discuss consultation requests and train a new consultation triage person. Randy Gollub volunteered to serve as the triage consultant until the Imaging Consortium can hire a triage person.
 
+
The consortium agreed that the consulting service will focus on domains in which the consortium currently possesses expertise in, including CT, MRI, and PET. However, the consortium will consider extending the consulting service to additional domains on demand. Randy Gollub has approached Ellen Grant, who has agreed to provide some minimal but helpful assistance with pediatric neuroimaging consultations.  
Annick provided two documents previously used at the BWH GCRC that may help the imaging consortium manage consults. Please review the [[Media:Clinical Trials Subcommittee background for CTSA email.doc|goals of the Clinical Trials Subcommittee]] and the [[Media:GCRC_Imaging_Core_Application.doc|GCRC imaging core application]] for further discussion at the next meeting.
 
 
 
Randy met with Douglas MacFadden and Seanne Hanke to discuss IT support for the consultation service, including web-based tools. Topics discussed included:
 
*Creating a [[CTSC:ConsultRequestPage|web based request receipt and tracking]] mechanism through which investigators can see the anticipated time required to complete the request and the person assigned to the request. A follow-up meeting will be held after 9/3.
 
*Potentially hiring a coordinator or Image Information and Analysis Liason to update content, work with the Research Navigators, and serve as the imaging consortium's go-to person. Discussion of the [[CTSC:ImageInformationAndAnalysisLiasonJobDescription|qualities wanted in a candidate]] as well as the time commitment necessary for the position will be discussed at the next meeting.  
 
*Presentation of XNAT proposal and integration into CTSC informatics.
 
They responded favorably to the imaging consortium's ideas and suggested that the imaging consortium's consultation service website could be a model for other CTSC groups.
 
 
 
 
 
'''2. Image Data Management and Shared Imaging Data''' <br/>
 
An edited version of the [[Media:XNAT in CTSC-i2b2 draft.doc|use of XNAT for managing medical imaging files in the CTSC]] was circulated to the imaging consortium and CTSC central.
 
 
 
 
'''3. Update on Pilot Grants'''<br/>
 
 
 
The Pilot Grant core has announced that there will be two tracks for pilot grants.
 
#A large grant (75-250K) will be available for larger projects. These proposals will require a full grant application, which will be reviewed scientifically.
 
#Smaller grants (5-15K) will be available for investigators seeking funding for more limited services. The application for these funds will be shorter and review can be expedited. Requests for these smaller grants for imaging projects would be facilitated if a member of the imaging consortium signs off on the project.
 
These pilot grants are broadly applicable to all biomedical research fields, such as imaging and genetics.
 
 
 
Gordon Williams reported that CTSC central investigated a common cost structure for services, but found that it will not be feasible in the near future. There is speculation that unified imaging rates may be possible by 2015.
 
  
Investigators are encouraged to use the scanning facilities at their own site. The CTSC will connect investigators to scanning facilities if none exist at their own institution. In order to scan at other institutions, it is necessary for investigators to find a collaborator there, and the CTSC Research Navigators may be able to assist investigators in forming collaborations.
+
'''2.   Image Data Management and Medical Imaging Informatics''' <br/>
 +
Sharing imaging data between sites is difficult due to HIPAA regulations and security. For each study that requires sharing data between institutions, a policy must be developed to regulate it.
 +
The consortium does not plan on developing a central archive of imaging data. Based on the systems in use by Bill Hanlon, Gordon Harris, and the Dana Farber Cancer Center's Tumormetrics Core, it seems possible to develop a system to work with each institutions XNAT instance to facilitate the transfer of data. The group acknowledges that there is still a great deal of work that needs to be done but expresses enthusiasm in continuing the effort to support multi-site clinical imaging studies
  
 +
'''3. Job positions to be created and filled'''<br>
 +
*Imaging Information and Analysis Liaison/Imaging Navigator/Triage Consultant:
 +
Potential job responsibilities include managing the consultation service, working with the IT team, teaching investigators to use XNAT resources, educating investigators, providing tutorials and training for image analysis, working with the CTSC Research Navigators, and serving as the imaging consortium's go-to person. Candidates should possess a PhD with expertise in imaging research. The qualities desired in a candidate may be adapted from [[CTSC:ImageInformationAndAnalysisLiaisonJobDescription|the CTSC Research Navigator job description]].
 +
* XNAT engineers
 +
There is need to hire two skilled computer scientists to work collaboratively on image data bioinformatics. Our proposal is that one will be hired by CTSC IT central and supervised by Shawn Murphy and Zak Kohane and their team and will work with the Imaging Consortium on deploying an XNAT data management system at each i2b2 Hive. The second XNAT engineer will work collaboratively with the first so that the XNAT software can be customized to support each individual clinical translational scientist using it. The two XNAT engineers will work collaboratively with Bill Hanlon and his team to build a system to facilitate the transfer of clinical imaging data from each institution into their respective XNAT instance and will work to facilitate the transfer of data between XNAT instances across institutions.
  
 
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Latest revision as of 19:08, 17 October 2008

Home < CTSC:TTIC.090908

Back to Collaboration:Harvard_CTSC
Action Items (details below)

  1. Post a draft of the consultation service web-page on the CTSC wiki (Randy Gollub)
  2. Create a draft of job descriptions (Randy)
  3. Formulate a list of the IT services needed at your site (everybody)

Harvard Translational Imaging Consortium Meeting Minutes September 9, 2008

In Attendance (in person):

  • Gordon Williams
  • Bill Hanlon
  • Laura Alice
  • Stephan Voss
  • Randy Gollub
  • Clare Tempany
  • Ann Schlesinger
  • Zeke Bernstein-Hanley
  • Bruce Rosen
  • Carolyn Zyloney
  • Gordon Harris
  • Sarah McMordie

Sarah McMordie is a Research Study Coordinator at Children's Hospital


1. Consultation Service
The Imaging Consortium unanimously agreed to use the Genetics and Biostatistics consultation service web-pages on the Harvard Catalyst website as a model. The consulting web page will include:

  • key contacts within the consultation service
  • the consultation services that are and are not provided
  • an explanation of who is eligible to utilize these services
  • a form for requesting consulting services

The Imaging group's consultation web-page will be posted on the Harvard Catalyst website on October 15th. There was universal agreement among the Imaging Consortium that requests for consultation services should be submitted online via a web-based form and should be linked to an RSS feed to notify Imaging Consortium members of new consultation requests. The web-based system will allow for tracking of requests and the time required to respond to those requests as well as allow for the collection of outcome metrics. This idea of a web-based submission of requests will be proposed to Genetics and Biostatistics and discussed with the the CTSC IT team, including Douglas MacFadden.The Consortium's individual members will serve as consultants and will use the weekly teleconference to discuss consultation requests and train a new consultation triage person. Randy Gollub volunteered to serve as the triage consultant until the Imaging Consortium can hire a triage person. The consortium agreed that the consulting service will focus on domains in which the consortium currently possesses expertise in, including CT, MRI, and PET. However, the consortium will consider extending the consulting service to additional domains on demand. Randy Gollub has approached Ellen Grant, who has agreed to provide some minimal but helpful assistance with pediatric neuroimaging consultations.

2. Image Data Management and Medical Imaging Informatics
Sharing imaging data between sites is difficult due to HIPAA regulations and security. For each study that requires sharing data between institutions, a policy must be developed to regulate it. The consortium does not plan on developing a central archive of imaging data. Based on the systems in use by Bill Hanlon, Gordon Harris, and the Dana Farber Cancer Center's Tumormetrics Core, it seems possible to develop a system to work with each institutions XNAT instance to facilitate the transfer of data. The group acknowledges that there is still a great deal of work that needs to be done but expresses enthusiasm in continuing the effort to support multi-site clinical imaging studies

3. Job positions to be created and filled

  • Imaging Information and Analysis Liaison/Imaging Navigator/Triage Consultant:

Potential job responsibilities include managing the consultation service, working with the IT team, teaching investigators to use XNAT resources, educating investigators, providing tutorials and training for image analysis, working with the CTSC Research Navigators, and serving as the imaging consortium's go-to person. Candidates should possess a PhD with expertise in imaging research. The qualities desired in a candidate may be adapted from the CTSC Research Navigator job description.

  • XNAT engineers

There is need to hire two skilled computer scientists to work collaboratively on image data bioinformatics. Our proposal is that one will be hired by CTSC IT central and supervised by Shawn Murphy and Zak Kohane and their team and will work with the Imaging Consortium on deploying an XNAT data management system at each i2b2 Hive. The second XNAT engineer will work collaboratively with the first so that the XNAT software can be customized to support each individual clinical translational scientist using it. The two XNAT engineers will work collaboratively with Bill Hanlon and his team to build a system to facilitate the transfer of clinical imaging data from each institution into their respective XNAT instance and will work to facilitate the transfer of data between XNAT instances across institutions.