CTSC:TTIC.010609

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Action Items (details below)

Harvard Translational Imaging Consortium Meeting Minutes January 6, 2009

In Attendance (via phone):

• Randy Gollub
• Carolyn Zyloney
• Gordon Harris
• Gordon Williams
• Clare Tempany
• Robert Lenkinski
• Laura Alice
• Jeff Yap
• Bill Hanlon
• Bruce Rosen
• Annick D. Van den Abbeele

1. PCIR reviews of protocols including an imaging component - not discussed on call this written report is from Randy and is open for comment. I will bring it up on our next call

• In December, the Consortium discussed the PCIR reviews of protocols including an imaging component and when the group should start fulfilling the role of reviewer for the PCIR. The Consortium agreed to offer to begin this role immediately.
• Towards this goal Randy spoke with Anne Klibanski and David Nathan regarding the Imaging Consortium's offer to immediately begin the role as the imaging review arm of the PCIR.
• Anne provided the following response to our offer:
  • The process of setting up the new review committee for PCIR access has been a lengthy one.

Where is stands now is that the committee members are named- invitations will be going out in January and Jules Dienstag is the overall Chair. Review documents & forms are finalized.

• • Regulatory has given the OK as to sharing of protocols across institutions and all reviews will be asked to sign a conflict of interest form.
  • We are waiting on selection of the final vendor for the review based application- there are 2 finalists and meetings are taking place this week to make the final edition. Bioinformatics under Doug McFadden and Zak have put considerable resources towards this. As you know- all imaging protocols will be reviewed by the imaging group.
  • The benefit will be an expanded pool of qualified reviewers and an end to the perpetual quest for reviews in an area.
  • Michelle Beck at BI is the AD coordinating the process.
  • The bottom line for us in the Imaging Consortium is that for now- if your site has an imaging protocol for Catalyst review within that you want to use our Consortium to review on an ad hoc basis until this is up and running that's fine. But we have to wait until the overall PCIR review process is ready before formalizing this. They hope to roll this out within a few months. I (Randy) have one protocol that I will be reviewing in the next week and I will post the materials for this group to review and use as a focus to develop our own ideas for how to do these reviews.

2. Update on the Imaging Liaison position

• Dr. Valerie Humblet will be starting her duties as the Imaging Liaison soon.
  • The HR department at the BIDMC is in the process of setting Valerie up as an employee. Her start date is imminent.
  • Bob has arranged an office and will help her acquire a computer.

• Valerie will be visiting each institution over the next few weeks to get to know the members of the consortium better. The tentative schedule for these visits is:
  • Tuesday January 13th - Valerie will meet with Randy and Carolyn at MGH Charlestown Navy Yard for the 8:30 t-con.
  • Tuesday January 20th - Valerie will go to the TIMC (25 New Chardon St) to meet with Bill Hanlon and Gordon Harris for the 8:30 t-con.
  • A face to face meeting for the group at Children's Hospital is tentatively scheduled for Tuesday January 27th.
  • Tuesday February 3rd- Valerie will visit Jeff Yap at Dana Farber Cancer Institute
  • Tuesday Februaru 10th- Valerie will visit Clare at BWH

• The Group previously discussed changing the title of the Imaging Liaison position. Valerie has been invited to come up with a different name for her position.

3. Progress Report Update

• Randy will send the Progress Report to Gordon Williams by the end of this week.

4. XNAT Engineer Job Description

• The Consortium agreed that the XNAT Engineer position should be posted soon.
  • Consortium members were invited to make any edits to the XNAT engineer job description by Friday January 9th.

• Randy and Carolyn will circulate the position for posting by the end of this week.
  • Consortium members are invited to suggest possible candidates for the position and circulate the job description to any potential candidates and their respective HR departments
  • Randy will circulate the job description with Carol Martin, the CTSC Central Divserity Chair, who will help recruit diverse and qualified candidates for the position.